Personal Assistant

The University of Manchester Library seeks a Personal Assistant to join the Executive Office team. The Personal Assistant will provide secretarial and administrative support for the University Library Executive Team and also support the administrative processes associated with the running of the University Library.

Working within the Executive Office team, you will work collaboratively with colleagues across the Library to provide administrative support across a number of different areas.

About the Executive Office Team

As part of the Directorate of the University Librarian, the Executive Office Team provides administrative support for the running of the University Library (including finance, recruitment and compliance matters) as well as providing the first point of contact for those visiting or contacting the University Library and taking responsibility for ensuring that visitors or enquirers are dealt with in a professional and courteous manner.

Recruitment Process

We welcome applicants from all backgrounds, whether you already work in higher education or come from other sectors.

If you require any reasonable adjustments throughout the recruitment process, please let us know.

Shortlist

As a first element of the shortlisting process, we will assess candidate’s applications against the person specification in the job description.

• To make the most effective use of your application, please clearly state what experience you have for each element of the person specification, doing your best to evidence all the essential knowledge, skills and experience.

Interview

We will invite shortlisted candidates to a short in-person or online interview so that the interview panel and candidate can ask further questions and add more detail to the application.

The University of Manchester values a diverse workforce and welcomes applications from all sections of the community.

Other requirements

• To work at any Library site as required
• To carry out such other duties as may reasonably be associated with the grade and a role of this nature
• To be flexible in relation to hours of work as may be reasonably requested from time to time

What you will get in return:

• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.

Our University is positive about flexible working – you can find out more here

Hybrid working arrangements may be considered.

Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application.

Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies.

Any recruitment enquiries from recruitment agencies should be directed to people.talent@manchester.ac.uk

Any CV’s submitted by a recruitment agency will be considered a gift.

Please note this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.

Enquiries about the vacancy, shortlisting and interviews:

please contact Peter Wadsworth, Executive Office Manager (peter.wadsworth@manchester.ac.uk)

General enquiries:

Email: recruitmentservices.people@manchester.ac.uk

Technical support:

https://jobseekersupport.jobtrain.co.uk/support/home

This vacancy will close for applications at midnight on the closing date.

Please see the link below for the Further Particulars document which contains the person specification criteria.