Institute Operations Administrator

We are seeking a motivated and collaborative individual to join our team as a Institute Operations Administrator. This role offers an exciting opportunity to provide professional PA/administrative support to the Institute Director, Head of Operations and the Leadership Team of the National Graphene Institute (NGI), with a range of tasks related to operations management, estates, risk, compliance and health and safety provision within a dynamic and inclusive environment.

You will be responsible for

• Provide a key and supporting role in the coordination of calendars, overseeing agendas and projects, and maintaining/updating records.
• Raising and monitoring progress of requisitions and invoices, resolving queries throughout the process and ensuring payment is made.
• To liaise with various teams in estates (food on campus, house services, security) to ensure appropriate requirements in place for large seminar space-based events
• Provide general administrative support, advice and guidance relating to staff recruitment, appointment and induction.
• Provide general administrative support, advice and guidance to staff and students ensuring the speedy resolution of their queries by consulting the Head of Operations and departmental operations teams.

We welcome candidates who bring diverse perspectives, experiences, and approaches to their work.

About You

We encourage applications from individuals with a wide range of backgrounds and experiences. You should demonstrate:

Essential Criteria:

• A well-developed knowledge of the University’s structure and functions.
• Significant relevant experience of working with administrative processes in a customer-facing office environment, ideally within the HE sectors or other large complex organisation.
• Experience of supervising staff and coordinate work activities.
• Experience of servicing committees including minute taking.
• Demonstrable experience of event management and support.

Desirable Criteria:

• Experience managing complex, highly formatted data within databases, database-driven applications, or large spreadsheets.
• Working knowledge of university systems such as iProc etc.

We value transferable skills and real-world experience as much as formal qualifications.

Our benefits include:

• Generous employer pension contribution
• Christmas closure across all departments outside of annual leave and bank holidays
• Purple Place employee discount platform

For more information, please see University of Manchester Benefits. You can also find information on our Flexible and Hybrid working here.

We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy.

Enquiries about the role, shortlisting and interviews

Name: Sarah Watson, Research Support Manager

Email Address: sarah.watson@manchester.ac.uk

General enquiries and administrative support

recruitmentservices.people@manchester.ac.uk

Technical and job portal support

https://jobseekersupport.jobtrain.co.uk/support/home

This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.

Applications close at midnight on the closing date.

Further particulars (with person specification) linked below.